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Privacy Policy

Last updated: November 24, 2025

This Privacy Policy explains how Cedar Winds (“Cedar Winds”, “we”, “us”, or “our”)
collects, uses, discloses, and protects your personal information when you visit our website,
contact us, download resources, or use our services.

By using our website or providing your personal information, you agree to the terms of
this Privacy Policy.

1. Who We Are

Cedar Winds is a custom home design–build company based in Ontario, Canada. Our website
provides information about our services, showcases projects, and enables you to request
resources such as free downloadables or project-inquiry forms.

Contact details

Cedar Winds Design ~ Build

374 Industrial Park Road, PO Box 1497

Haliburton, Ontario K0M 1S0

Phone: 705-457-3744

Email: info@thebetterwaytobuild.com

2. Personal Information We Collect

We may collect the following types of personal information:

  • Contact information: name, email address, phone number, and any other details you provide when you request information, sign up for a resource, or submit a form.
  • Resource-download information: when you provide your contact information to access free downloadable resources, we record the information you supply and the fact that you requested the resource.
  • Project-related information: details about your property, project goals, budget, and preferences if you engage with us for a design-build home.
  • Website usage data: such as IP address, browser type, device type, pages visited, time on site, and referring URLs — collected via analytics tools (including Google Analytics).
  • Communications: records of your correspondence with us, whether by email, phone, or through web forms.

3. How We Collect Personal Information

We collect personal information in the following ways:

  • Directly when you complete a contact form, sign up to download a resource, request a consultation, or send us a message.
  • Through our client portal (if applicable), where you may upload documents or view project information.
  • Automatically when you use our website, via cookies and analytics (including Google Analytics) tracking your visit and behaviour.

4. How We Use Personal Information

We use your personal information for purposes including:

  • Responding to inquiries, providing quotes, and managing the design-build process.
  • Delivering downloadable resources you requested, such as guides, checklists, or whitepapers.
  • Managing your account or project portal access.
  • Analyzing website performance, visitor behaviour, and improving our services (via Google Analytics and other tools).
  • Marketing communications (where you’ve opted in) such as newsletters, updates or promotions — you can unsubscribe at any time.
  • Compliance with legal obligations, protecting our rights, and enforcing contracts or agreements.

5. Cookies, Tracking, and Google Analytics

Our website uses cookies and similar technologies to enhance your experience, remember preferences, and analyze usage. Tools we use include Google Analytics, which collects data about how visitors use the site. This data is aggregated and anonymous; it does not personally identify you.

You can opt-out or disable certain cookies via your browser settings, though this may affect website functionality.

6. Free Resources & Contact Information Use

If you provide your contact information to access a free downloadable resource (for example a guide, checklist, or PDF), we will:

  • Record the information you provided (name, email, etc.) and note that you accessed the resource.
  • Send you the requested resource via email or provide a download link.
  • Retain your contact information so we can follow up with communications related to the resource — unless you opt out.
  • Not share your information with third-parties for marketing without your consent.

7. Who We Share Personal Information With

We do not sell your personal information. We may share personal data with service providers who help us operate, such as:

  • Website hosting companies and IT service providers.
  • Email delivery services and client-portal platforms.
  • Analytics providers (such as Google Analytics) and marketing automation tools.
  • Legal, financial or other professional advisors, when required.
  • Legal authorities, if required by law or to protect rights or safety.

8. How We Protect Personal Information

We implement appropriate technical, administrative, and physical measures to protect your data — such as encryption, controlled access, secure storage, and staff training. However, no system is completely secure; we cannot guarantee absolute protection.

9. Retention of Personal Information

We retain personal information only as long as necessary for the purposes described, to comply with legal requirements, resolve disputes, or enforce agreements. When information is no longer needed, we will take steps to delete or anonymize it.

10. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights:

  • Access the personal information we hold about you.
  • Request corrections to inaccurate or incomplete information.
  • Withdraw consent where processing is based on it (without affecting lawful prior processing).
  • Request deletion of your personal information, subject to legal or contractual constraints.

To exercise these rights, contact us at the email address provided above.

11. Children’s Privacy

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with data without consent, please contact us and we will take steps to delete it.

12. International Visitors

Our business is based in Canada and your personal information may be stored and processed in Canada (or other jurisdictions). If you are accessing the site from outside Canada, you consent to this transfer and processing.

13. Changes to This Privacy Policy

We may update this Privacy Policy to reflect operational or legal changes. When we do, we will update the “Last updated” date and may provide notice of any material changes. Please review this policy periodically.

14. How to Contact Us

If you have questions, concerns or requests about this Privacy Policy or our data practices, please contact:

Cedar Winds Design ~ Build

Email: info@thebetterwaytobuild.com

Phone: 705-457-3744

Mailing Address: 374 Industrial Park Road, PO Box 1497, Haliburton, Ontario, K0M 1S0